Terms of service

LeanBrew is provided by RG-IT, a company registered in the Netherlands:

RG-IT B.V. · Vlotstraat 20, 6417 CB Heerlen, the Netherlands · KvK 51460602 · VAT NL850028954B01 · hello@leanbrew.app

These terms apply to every use of LeanBrew. We declare them applicable and make them available before you sign up; you can save or print this page. We reject the applicability of any general terms or purchasing conditions of the customer.

The data processing agreement is part of these terms. How we handle personal data as a controller is explained in our privacy policy.

LeanBrew is offered to businesses and organisations. By creating an account you confirm that you act for your business or organisation and not as a consumer.

• New hosts get a free 30-day trial per host with all features. No payment details are needed for the trial and nothing is charged during it.
• If you don't subscribe when the trial ends, your meetings become read-only: you and your participants can still view and export them, but you can't run or edit meetings until you subscribe. People you invite never pay.
• You are responsible for your account, for keeping your password safe, and for the people you invite. Anyone with a meeting link can view and join that meeting — only share links with people who may see the content.

• Pro costs €9 per host per month or €90 per host per year, excluding VAT, billed in advance through our payment provider Stripe.
• Dutch VAT (currently 21%) is added where applicable. For businesses in another EU country with a valid VAT ID, the reverse-charge mechanism applies. Checkout asks for your billing address and VAT ID; you are responsible for their accuracy.
• If you subscribe during your trial, the first payment is taken when the trial ends.
• Payments appear on your card statement as "RG-IT* LEANBREW PRO". Invoices are sent by email and are available in the Stripe customer portal.
• Subscriptions renew automatically for the same period. You can cancel at any time through the customer portal in your account; the cancellation takes effect at the end of the current paid period. We don't refund partial periods, except where these terms say otherwise.
• If a payment fails, Stripe retries it for a limited period. If it still fails, the subscription ends and your meetings become read-only until you subscribe again. Your data is not deleted because of a failed payment.
• We may change prices with at least 30 days' notice by email. New prices apply from your next billing period; you can cancel before then.

Don't use LeanBrew for anything unlawful, to harass others, to share malware or spam, to infringe others' rights, or to try to break, overload or reverse-engineer the service. We may suspend accounts that do, after warning you where reasonable.

You are responsible for the content you and your participants add to LeanBrew. You indemnify us against claims by third parties about that content.

• Everything you and your participants put into LeanBrew (topics, votes, notes, actions, names) remains yours. You give us permission to store and process it only to provide the service.
• For that content you are the controller and we are the processor under the GDPR; the data processing agreement applies.
• You can export minutes and actions at any time (PDF, Markdown, CSV). Switching away is free.

LeanBrew, including its software, design and texts, is owned by RG-IT B.V. or its licensors. During your trial or subscription you get a non-exclusive, non-transferable right to use LeanBrew for your business. If you send us feedback or suggestions, we may use them freely.

If you connect Slack or another third-party service, you instruct us to send meeting information (such as the meeting name, planned time and a link) to that service. Its own terms apply to that service.

We aim to keep LeanBrew available and working well, but we provide it on a best-effort basis without a guaranteed uptime. We may carry out maintenance and improve or change features. Support is by email at hello@leanbrew.app.

We both keep confidential any non-public information we receive from each other in connection with LeanBrew, and use it only to perform these terms.

We are only liable for direct damage caused by an attributable failure on our side, up to the amount you paid us in the 12 months before the event that caused the damage, with a minimum of €100 and a maximum of €1,000. We are not liable for indirect or consequential damage, such as lost profit, lost savings or reputational damage. These limits don't apply to damage caused by intent or deliberate recklessness (opzet of bewuste roekeloosheid) of RG-IT B.V. or its management.

We are not liable for failures caused by circumstances beyond our reasonable control, including failures of our hosting, database, email or payment providers, internet or power outages, cyberattacks and government measures. If force majeure lasts longer than 60 days, either party may end the agreement in writing; we then refund prepaid fees for the remaining period pro rata.

You can stop at any time: cancel your subscription and delete your meetings, or ask us to delete your account. We may end an account for serious breach of these terms, or stop the service with at least 60 days' notice; in that case we refund prepaid fees for the period after the service ends, pro rata. Accounts without a subscription and without sign-ins for 24 months may be deleted, after a warning email at least 30 days in advance. After an account ends, we delete its content within 30 days, except for records we must keep by law (such as invoices). Backups, where made, are overwritten within 30 days after that.

We may change these terms. We announce material changes at least 30 days in advance by email. If you don't agree, you can cancel before the change takes effect.

Dutch law applies. Disputes are submitted exclusively to the Rechtbank Limburg (location Maastricht), unless mandatory law provides otherwise.